Migration Guide

Switch from Notebird to Acts2Track

Stop paying per-user. Get AI briefings. Save hundreds per month. Here's how to make the switch smoothly.

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Your Potential Savings

Team Size Acts2Track Notebird You Save
10 users $30/mo $48-84/mo $18-54/mo
25 users $30/mo $108-204/mo $78-174/mo
50 users $30/mo $208-404/mo $178-374/mo

Notebird pricing: $12 first user + $4-8 per additional user. Verified March 2026.

Step-by-Step Migration

Follow these steps to transition your ministry smoothly. Most churches complete migration in under a week.

1

Export Your Data from Notebird

5-10 minutes

Notebird supports data export. Go to your account settings and export your people, groups, and interactions as CSV files.

2

Start Your Acts2Track Trial

5 minutes

Sign up for a free 30-day trial. No credit card required. Set up your church profile and configure your care ministry structure.

3

Import Your Recipients

10-15 minutes

Use our CSV import tool to bring in your care recipients. We'll map Notebird fields to Acts2Track automatically.

4

Invite Your Entire Team

5 minutes

Add all your care team members—staff AND volunteers. With flat-rate pricing, everyone gets full access at no extra cost.

5

Quick Team Orientation

15-30 minutes

Walk your team through Acts2Track. The interface is designed for simplicity—most volunteers are comfortable after their first visit.

6

Experience AI Briefings

Ongoing

Log your first visit and watch the AI briefings build context over time. Your team will have rich context before every visit.

What You'll Gain

Notebird is a good general CRM. Acts2Track is purpose-built for care ministry.

AI Pre-Visit Briefings

Notebird doesn't offer AI features. Acts2Track gives you intelligent briefings before every visit—context, talking points, and important dates.

Massive Cost Savings

At Notebird's $12 first user + $4-8 per additional, a 40-person team costs $168-320/month. Acts2Track: $30/month. Period.

Unlimited Users

Stop calculating user costs. Every volunteer, every deacon, every pastoral staff member—one price, full access for everyone.

Benevolence Tracking

Track financial assistance alongside pastoral care. Notebird focuses on general CRM—Acts2Track is built for care ministry.

Widow Care Focus

Purpose-built for widow and benevolence ministry. Not adapted from a general church CRM—designed from the ground up for care.

Anniversary Automation

Automatic reminders for birthdays, loss anniversaries, and visit schedules. Widows feel remembered on the dates that matter.

What Stays the Same

Switching software doesn't mean starting over. Here's what you keep.

Your people data

Names, contact info, and notes transfer via CSV export/import

Your interaction history

Export visit notes and import them for continuity

Your group structure

Re-create your care teams and assignments easily

Your mobile access

Acts2Track works on any device—log visits from anywhere

Your data ownership

You own your data. Export anytime. No lock-in.

Migration Questions

Will I lose my interaction history?

No. Export your interactions from Notebird as CSV and import them into Acts2Track. Your historical context is preserved.

How long does migration take?

Most churches complete migration in 1-3 days of part-time work. Initial setup takes about an hour. Team training is quick because Acts2Track is intuitive.

Notebird has a nice mobile app. What about Acts2Track?

Acts2Track is a Progressive Web App (PWA) that works on any device. Add it to your home screen for an app-like experience. Works offline too.

Can I run both during transition?

Yes! Keep Notebird active for 1-2 weeks while you verify everything transferred correctly. Cancel Notebird when you're confident.

What if I need migration help?

We offer free migration assistance for the first 10 churches switching from Notebird. We'll guide you through export, import, and setup.

Is Acts2Track only for widow care?

Acts2Track excels at widow and benevolence care, but works for any pastoral care ministry. If you're tracking visits and caring for people, it fits.

Ready to Make the Switch?

Start your 30-day free trial. We'll help you migrate your data and get your whole team set up—at no extra cost per user.

Start Free Trial - We'll Help You Switch

No credit card required. 30-day free trial. Free migration assistance.